Easy Tee Golf & Square: The Complete Operational Guide for Your Golf Course
Achieve total control over your golf course with integrated golf management software for every revenue stream.
Running a golf course is a complex business. You’re not just managing tee times; you’re operating a retail pro shop, running a food and beverage (F&B) service, handling memberships, and scheduling staff—all while striving to deliver a world-class guest experience.
The integration of Easy Tee Golf and Square provides a powerful platform to manage every revenue stream and drive operational efficiency at your course. Easy Tee provides the specialized booking engine your course needs, and Square offers the robust, unified commerce platform to handle everything else.
Use this guide to understand exactly how each component of Square works with your Easy Tee system to maximize efficiency.
1. Tee Times: Streamlining Booking and Payment
Your booking system is the key to your course’s financial health. The integration of Easy Tee Golf’s specialized booking engine and tee sheet with Square creates a powerful system where every tee time payment is securely processed, centrally tracked, and directly connected to your money management system.
Online Booking & Prepayment
Easy Tee handles the scheduling logic (hours, pricing, cancellation windows, discounts, etc.). Square processes the payment at the time of booking or saves a card-on-file, securing your revenue immediately and reducing no-shows.
Consolidated Financial Reporting
Every payment collected via Easy Tee flows directly into your Square Dashboard’s Transaction Report, allowing you to see tee time revenue alongside all other sales.
Cancellation & Refund Control
In Easy Tee, you’re in control of your cancellation policy. You choose how far in advance customers have to cancel for a full refund and how much to charge as a cancellation fee for late cancellations. You can also manually process refunds in the Square system. Regardless of where a refund is initiated, all financial records are synced to Square and are linked to the original transaction.
2. Customer Data & Loyalty: Building a Unified Golfer Profile
The key to loyalty is knowing your customer. Square automatically creates a single, unified profile for every golfer, whether they book a round or buy a drink.
Unified Customer Directory
When a customer books a tee time or pays in the Pro Shop, Square records their name and payment method, building a profile that tracks all their interactions and purchases.
Square Customer Directory Features
Targeted Pricing with Customer Groups
Use Easy Tee or the Square Dashboard to create manual Customer Groups. And, leverage Square’s Smart Groups to automatically segment customers based on their purchase habits (e.g., ‘Regulars’ vs. ‘Lapsed’). Both manual Customer Groups and Smart Groups can be used in Easy Tee to provide custom pricing and booking windows (e.g., members, seniors, juniors, etc.).
Create Customer Groups and Filters
Automated Loyalty Programs
Easy Tee integrates with Square Loyalty Programs helping you drive repeat purchases and customer loyalty automatically every time a customer books a tee time.
Drive Sales with Tailored Marketing
With Square’s marketing automation, you can engage with your customers with targeted marketing campaigns to increase your business.
3. The Pro Shop & Retail: Maximizing Merchandise Revenue
Your pro shop is a critical revenue center. Use Square for Retail to manage all your merchandise, from logo gear to golf balls. This ensures accurate inventory across your entire property.
Real-Time Inventory Tracking
Enable inventory tracking for every item in your Square Item Library. The stock count automatically adjusts with every sale, whether in the Pro Shop or via Square Online.
Square Inventory Management Guide
Streamlined Receiving & Loss Tracking
Use the Square Dashboard or POS app to “Receive Stock” when a new shipment arrives. You can also perform cycle counts and track “Loss” (damage, theft) to keep records accurate.
View, Receive, and Adjust Inventory
Integrated Gift Cards
Sell and track custom-branded physical and eGift cards. These are automatically integrated into your Square payment system and redeemable at any location on the course. They can even be used for paying for tee times booked through Easy Tee.
4. Food & Beverage: Full-Service & Mobile Sales
Whether you run a full-service restaurant or a quick-serve bev cart, Square provides the right tools for seamless service and consolidated reporting.
Efficient Restaurant Operations
Use Square for Restaurants features for floor management, table-side ordering, and kitchen display systems (KDS) for efficient food prep.
Square for Restaurants POS Features
Course-Wide Mobile Payments (Bev Cart)
Use the Square Terminal or Square Reader with a staff member’s mobile device to accept contactless and chip payments anywhere on the course—even with Offline Mode enabled.
Real-Time Menu Syncing
Keep F&B inventory and pricing synced across all locations, ensuring the Pro Shop snack bar, clubhouse grill, and bev cart all charge the correct amount and report sales accurately.
Square for Restaurants Menu Management
Simplified End-of-Day Reconciliation
View your tee time revenue, retail sales, and F&B numbers side-by-side in one clear Square Dashboard, making end-of-day reconciliation simple.
5. Employee Management: Scheduling, Time Tracking, and Payroll
Spending hours on scheduling and payroll is time you could spend improving the course. Square simplifies labor management so you can focus on running your golf course.
Easy Scheduling
Use the Square Team App to create schedules. Staff can view their shifts, request time off, and swap shifts directly from their phones, reducing manager workload.
Automated Time Tracking
Staff clock in and out using a unique passcode directly on the POS or via the Team App. Timecards are automatically generated, tracking regular, overtime, and breaks.
View Team Member Timecard Reports
Seamless, Full-Service Payroll
Review and approve timecards in the Square Dashboard. Square Payroll automatically imports hours and tips for seamless processing, handling tax filings and direct deposits.
6. Enhancing the Member Experience with Advanced Payment Options
For private or semi-private clubs, Square offers the sophisticated financial tools you need to maintain a high-end, cashless experience that goes beyond the standard POS transaction.
Automated Recurring Membership Dues
Use Square Invoices to set up a Recurring Invoice Series. This allows you to automatically charge a member’s card-on-file (with consent) weekly, monthly, or annually for their dues.
Create and Send Recurring Invoices
Cashless Spending with House Accounts
Use Square House Accounts to track charges for a member throughout the month. At month-end, send a single invoice for the total balance. You can save their payment method for automated monthly billing.
Simplified Billing for Events with Invoices
With Square Invoices you can take payments for one-time charges for events, tournaments, and venue rentals. Invoices can be paid all at once or in installments.
7. Hardware: Devices for Every Point of Sale
Square’s ecosystem of sleek, purpose-built hardware ensures you can accept payments reliably at every physical point of sale—from the check-in desk to the 9th hole.
Dedicated Countertop Registers
For high-volume, fixed locations like the Pro Shop or Clubhouse Grill, devices like the Square Register or Square Terminal offer integrated, all-in-one solutions that accept all forms of payment and run the POS software.
Handheld and Mobile Devices
Equip your staff with mobile solutions for on-the-go service. The Square Terminal or the Square Reader for Contactless and Chip paired with a mobile device are ideal for the Beverage Cart, Greens Fee check-in, or pop-up event kiosks. This mobility ensures you never miss a sale anywhere on the course.
Flexible Configuration
All Square hardware is designed to integrate seamlessly. You can customize your setup with cash drawers, receipt printers, and barcode scanners, ensuring you have the perfect configuration for every retail and F&B need.
Explore all Square Hardware options.
Start Your Seamless Integration Today
It’s time to move beyond fragmented, complicated software. The combination of Easy Tee Golf and Square is the smart, scalable solution designed to help you run a better business, provide a better experience, and make more money. You get: An industry-leading tee sheet and booking engine (Easy Tee Golf) and a powerful platform to handle payments, retail, F&B, and staffing (Square).
Ready to transform your operation into a single, seamless system?
Contact us directly to schedule a demo to see Easy Tee and Square in action, or set up your account now and get started with a free 30-day trial immediately.