Terms of Service: Easy Tee Golf LLC

Last Updated: February 23, 2026

PLEASE READ THESE TERMS OF SERVICE CAREFULLY. THESE TERMS GOVERN YOUR ACCESS TO AND USE OF THE EASY TEE GOLF PLATFORM. BY ACCESSING OR USING THE SERVICES, YOU AGREE TO BE BOUND BY THESE TERMS. IF YOU ARE ENTERING INTO THIS AGREEMENT ON BEHALF OF A GOLF COURSE OR OTHER LEGAL ENTITY, YOU REPRESENT THAT YOU HAVE THE AUTHORITY TO BIND SUCH ENTITY TO THESE TERMS.

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1. Definitions

• “Company” refers to Easy Tee Golf LLC (also referred to as “we,” “us,” or “Easy Tee”).
• “Merchant” refers to the golf course, club, or business entity that subscribes to the Services.
• “End User” refers to the individual golfer or customer who utilizes the platform to book reservations.
• “Services” refers to the SaaS platform, booking engine, POS integrations, and any other functionality provided via easyteegolf.com.

2. Eligibility and Account Security

• Age: You must be at least 18 years of age to use the Services.
• Authority: Merchants represent that they have all necessary rights and licenses to operate their business and offer the reservations listed on the Services.
• Account Responsibility: Merchants are solely responsible for all activity occurring under their account, including actions taken by staff members. You must notify Easy Tee immediately of any unauthorized use of your account.

3. Fees, Billing, and the “Offseason” Model

• 3.1 Offseason Billing. Easy Tee offers a variable billing model to accommodate the seasonal nature of golf operations. “Offseason” status and the associated billing discounts are determined strictly by the “Offseason Schedule” configured by the Merchant within the Easy Tee application.
• 3.2 Merchant Responsibility. It is the sole responsibility of the Merchant to ensure that the scheduled Offseason start and end dates align with their actual operating dates. Easy Tee is not responsible for monitoring Merchant operations or adjusting schedules on the Merchant’s behalf.
• 3.3 Automatic Resumption. Standard billing rates will automatically resume on the day following the scheduled Offseason end date. Easy Tee reserves the right to terminate Offseason billing and resume standard rates immediately if the Merchant processes a live booking during a scheduled Offseason.
• 3.4 Refund and Credit Policy. While Easy Tee may, at its sole discretion, issue credits for accidental charges resulting from misconfigured Offseason dates, such credits are not guaranteed. No refunds will be issued for “forgotten” configurations or past billing cycles.
• 3.5 Subscription Fees: Services are provided on a subscription basis. All fees are non-refundable unless otherwise stated in writing.
• 3.6 Taxes: Merchants are responsible for all applicable taxes associated with their use of the Services and the sale of their tee times.

4. Third-Party Integrations (Square POS)

• Square Integration: The Services integrate with Square, Inc. (“Square”) for payment processing and point-of-sale synchronization.
• Separate Agreement: Use of Square features is subject to the Square Seller Agreement and Privacy Policy. Easy Tee is not a party to your agreement with Square.
• Liability Disclaimer: Easy Tee is not responsible for Square’s service uptime, payment processing errors, the withholding of funds, or any hardware failures related to Square Terminal or other devices.

5. Merchant Responsibilities and Data

• Data Accuracy: Merchants are responsible for ensuring tee sheet availability, pricing, and “manual price overrides” are accurate. Easy Tee is not liable for revenue loss resulting from pricing errors or overbookings.
• Golfer Communication: Merchants using the platform to send SMS or email notifications (including waitlists) represent that they have obtained the necessary “opt-in” consent from End Users in compliance with the Telephone Consumer Protection Act (TCPA) and other applicable laws.
• Data Ownership: As between the parties, Merchants own the data of their End Users. Easy Tee acts as a Data Processor and will only use such data to provide and improve the Services.
  5.1 Privacy and Data Processing. Your use of the Services is subject to our Privacy Policy, which is incorporated herein by reference. Additionally, to the extent that Easy Tee processes any Personal Data (as defined in the DPA) on your behalf, the terms of the Data Processing Addendum (DPA) are hereby incorporated by reference. By using the Services, you agree to the terms of the Privacy Policy and the DPA, which together define our mutual obligations regarding data security and privacy compliance.

6. End User Reservations

• No-Show/Refund Policy: Easy Tee does not process refunds for End Users. All disputes regarding cancellations, weather-related rain checks, or no-shows must be resolved directly between the End User and the Merchant.
• Relationship: Easy Tee provides the software to facilitate bookings but is not a party to the transaction between the Merchant and the End User.

7. Intellectual Property

The Services, including the “look and feel,” proprietary booking logic, and synchronization code, are the exclusive property of Easy Tee Golf LLC. Merchants and End Users are granted a limited, non-exclusive, non-transferable license to access the platform for its intended business purpose.

8. Limitation of Liability and “As-Is” Service

• Service Availability: While we strive for 100% uptime, Easy Tee does not guarantee that the Services will be uninterrupted or error-free.
• Disclaimer: THE SERVICES ARE PROVIDED “AS IS.” EASY TEE DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING THE WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE.
• Cap on Liability: TO THE MAXIMUM EXTENT PERMITTED BY LAW, EASY TEE’S TOTAL LIABILITY FOR ANY CLAIM ARISING UNDER THESE TERMS SHALL NOT EXCEED THE TOTAL FEES PAID BY THE MERCHANT TO EASY TEE DURING THE THREE (3) MONTHS PRECEDING THE EVENT GIVING RISE TO THE CLAIM.

9. Indemnification

You agree to defend, indemnify, and hold harmless Easy Tee Golf LLC from any claims, damages, or legal fees arising from:

1. Your violation of these Terms;
2. Any dispute between a Merchant and an End User;
3. Any claim that your use of the Services violates the privacy or intellectual property rights of a third party.

10. Governing Law

These Terms are governed by the laws of the State of Missouri, without regard to conflict of law principles. Any legal action must be brought in the federal or state courts located in Missouri.

11. Modifications

We may update these Terms from time to time. We will notify Merchants of material changes via email or a dashboard notification. Your continued use of the platform after such changes constitutes acceptance of the new Terms.